Prepared by Linda Harris, Principal, Wilson School

NOTE: THESE MINUTES SHALL BE REFERED TO AS ADDENDUM #1 TO THE "REQUEST FOR STATEMENT OF INTEREST AND QUALIFICATIONS" PUBLISHED SEPTEMBER 1998, PEKIN PUBLIC SCHOOLS, AND SHALL BE INCORPORATED THEREIN BY THIS REFERENCE.

Attendance: Guy Cahill, Chuck Bowen, Linda Harris, and representatives from architect firms (see Exhibit 1)

Guy shared information about pekin.net and how to obtain pertinent information on the district website about District 108.

All applicants were asked to put their responses on the forms provided in the document or make a note on the form as to where the response is located.

All RFQs are due on October 6^th at 10:30 A.M. Guy encouraged architect’s to contact potential sites for visitation during the period Oct. 12-14; he asked that the architect’s secure one or more sites for each day as the committee will not know which days they will be meeting with any particular architect until the 8^th of October.

Guy explained how the money to fund the project was obtained and explained the un-housed students concept.

Legal Notice, should read: The Board of Education…will receive statements of interest and qualification…until 10:30 p.m., 10:30 a.m. …

Scope of Project, page 5, last paragraph, should read: The Architect shall work…with the District’s on-site project manager representative…

Schedule 3, Item #3 page 38 should read: List the name and the education…other personnel listed as "in house" in III.5 IV.5. (This item references Schedule 4, item #5 on page 42.)

The committee composition was discussed as well as the committee's charge and parameters. The same were noted on the Web site.

The time schedule for the architect selection was shared;

-October 6 – bids due

The project time schedule is a critical factor, and the project must be kept within that time frame.

Questions:

1. Where are you now in the educational design and facility design?

We will put past minutes on the website.

2. Are there any schematics now?

No, We have inferred a lot in that I have told you we are a district committed to technology, and we would like the building to be a community center.

3. Are there educational specs? How do teachers teach? Are there self-contained classrooms or team-teaching setups? What is the structure of the classroom?

Teachers have ideas, but they are not on paper. The staff will be going through an activity on Wednesday, September 30 concerning educational visioning, and we will post results of that meeting.

4. Do you want the document returned?

Yes, return the document, but additional pages are ok. Put notes on the document where attachments can be found.

5. Does the owner retain the right to all intellectual properties?

Yes. For example, say the design would win an award, we want to give you permission to use the design.

6. Are you using a construction manager?

No, the construction manager is the architect or a representative from his firm.

7. What about environmental issues?

There is no asbestos except the 9x9-floor tile; a management plan is on file and should be checked prior to proceeding with any work. As far as underground storage tanks, it is believed to have been removed as part of a 1975 addition to Wilson School. We are attempting to verify.

8. Do you want site surveys for both sides of the property?

Yes, the west side of the property is owned by the district but used by the park. There is no decision right now as to building on the west or east side of the property.

9. Can you put an e-mail link to (Guy Cahill) on the Web site? Yes.
10. Provide a little history as to where the district is with other buildings.

Ph. 630-574-8300 Fax 630-574-9292 e mail: glenn.mcgee@fgm-inc.com

Ph. 312-332-9600 Fax 312-332-9601 e mail: rdewar@awpp.com

Ph. 815-398-1231 Fax 815-398-1280 e mail: rljohnson@rljarch.com

Ph. 630-969-7000 Fax 630-969-7979 e mail jhayes@wightco.com

Ph. 217-726-2000 Fax 217-726-2004 e mail wightco@aol.com

Ph. 815-968-9631 Fax 815-968-7700 e mail bradleyae@aol.com

Ph. 309-662-8992 Fax 309-662-5808 e mail ggerdes@shive-hattery.com

Ph. 309-676-8464 Fax 309-676-5445 e mail jash@clarkeng.com