Board of Education, School District No. 108, Tazewell County, 501 Washington Street, Pekin, Illinois 61554.

The Board of Education, School District No. 108, Tazewell County, Pekin, Illinois, will receive statements of interest and qualification for the procurement of architectural, engineering, and related services in the formulation of building plans, development of specifications, solicitation of bids, bid award recommendation, and project management services, until 10:30 p.m., on the 6th day of October, 1998, at the Office of the Director of Finance and Operations, Administration Center, Pekin Public School District #108, 501 Washington Street, Pekin, Illinois, at which place and time the statements of interest and qualification shall be publicly opened and read.

Specifications and instructions to qualified service providers may be examined at the office of the Director of Finance/Operations, Administration Center, Pekin Public School District #108, 501 Washington Street, Pekin, Illinois, between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday or on the District’s WEB page www.pekin.net/pekin108/construction/index.html

The Board of Education of School District No. 108 reserves the right to enter into a contract with a service provider who best meets the needs of district, all being consistent with the School Code of Illinois and the Illinois Professional Services Selection Act.

6. ALL CORRESPONDENCE SHALL BE ADDRESSED TO THE DIRECTOR OF FINANCE and OPERATIONS.

 

7. A MANDATORY CONFERENCE SHALL BE HELD ON TUESDAY, SEPTEMBER 29, 1998 AT 10:30 A.M. IN THE BOARD CONFERENCE ROOM, PEKIN PUBLIC SCHOOL DISTRICT #108, 501 WASHINGTON STREET, PEKIN, ILLINOIS. STATEMENTS WILL NOT BE ACCEPTED FROM FIRMS FAILING TO ATTEND THIS CONFERENCE.

The Pekin Public Schools, District 108, Tazewell County, Pekin, Illinois is a pre-K through 8^th grade elementary district located on the East bank of the Illinois River between Chicago and St. Louis. The District was incorporated in 1869 by special act of the Illinois Legislature and has continually operated since that time. Comprised of ten attendance centers on eight campuses including a central kitchen and maintenance facility, the Pekin Public Schools is experiencing growth in its population, addition to program and a consequent reduction in available space, out-dated facilities, and facilities whose age has exceeded their useful life.

Consistent with its Strategic Plan, 20-year Facility Plan, and Infrastructure Enhancement and Capital Improvement Plan, the District submitted an application to the Illinois State Board of Education for a School Construction Entitlement Grant in April 1998. On July 29, 1998 Governor Jim Edgar came to Pekin, Illinois and awarded the Pekin Public Schools a $4,989,000 School Construction Grant (75% of total funding). (The District is currently preparing a revised Program Statement in an attempt to secure up to $4,000,000 in additional Capital Development Board funding.)

The Grant entitlement and award call for the district to address its nearly 1,450 identified "un-housed" students in, primarily, grades pre-K through 6. Plans call for the construction of a major addition to the existing Wilson School for the housing of the current Grade 4-6 population and, additional funding available, the renovation of the existing structure into an Early Childhood Education Center. The latter renovation will allow for the consolidation of pre-school programming into one building freeing up space in the remaining K-3 attendance centers of the district. The District’s Program Statement can be found at Exhibit ‘A’ attached hereto and incorporated by reference herein.

The Pekin Public Schools seek an architectural and engineering firm or consortium thereof capable of assisting with and translating the vision of the district in designing a 4^th-6^th Grade (Phase 1) or combined 4^th-6^th Grade and Early Childhood Center (Phase 2) to address from 800 (Phase 1) to 1,450 (Phase 2) un-housed students of the district. Design features shall include the incorporation of "classroom of the future" thinking, appropriate integration of instructional technology, and long-term economically efficient and effective building components and designs. This project shall proceed in accordance with, and be guided by the District’s Strategic Plan, 20-year Facility Plan, Technology Plan, and Infrastructure Enhancement and Capital Improvement Plan. This project shall be known and referred to as the Wilson 2000 Project.

The Architect chosen to provide these services (the "Architect) shall participate with district staff, parents, and community members in "visioning" teaching and learning in the 21^st Century at the Wilson School and perform such other Pre-design and Supplemental Services as more fully described in the Specifications Section.

The Architect shall also participate in visioning the systems and designs that best support the programmatic vision. In this visioning process, the Architect will be called upon to share examples of and conduct site visits to those districts the Architect has helped incorporate like visions and perform such other Schematic Design and Supplemental Services as more fully described in the Specifications Section.

The Architect shall translate the envisioned programmatic and design features into an architectural rendering including cost estimates and options for a 4^th-6^th Grade addition and an Early Childhood remodeling, separately and in combination with one another, and such other Schematic Design and Design Development Services as more fully described in the Specifications Section.

The Architect shall develop for bid, specifications which lead to the construction of the "envisioned" 4^th-6^th Grade addition and Early Childhood Center remodeling, as permitted by available funds and determined by the Board of Education and perform such other Design Development and Construction Documents Services as more fully described in the Specifications Section.

Additionally, the Architect shall develop for bid, subject to the Owners review, contract documents and specifications which protect the District during the Construction phase against any and all disputes, budget over-runs, and project delays, including but not limited to bid, performance, and payment bonds; hold harmless clauses and comprehensive liability and workers compensation insurance (naming the District as an "additional insured"); compliance with Illinois laws including Prevailing Wage Act, Preference Act, and the Human Rights Act; and incentive bonuses and/or penalties for timely, satisfactory completion and perform such other Construction Document Services as more fully described in the Specifications Section.

The Architect shall solicit bids of General Contractors for the construction of the Wilson 2000 Project, doing so in full compliance with 105 ILCS 4/10-20.21 and perform such other Bidding or negotiations services as more fully described in the Specifications Section.

The Architect shall review and evaluate all bids submitted and make an award recommendation based upon the "lowest, responsible bid" (emphasis added) or that bid submitted by a given contractor, in the best judgement of the Architect, that will result in the envisioned (by the District) and specified (by the Architect) construction being completed on-time and under budget and in accordance with applicable law and the Illinois School Construction Program guidelines and perform such other Bidding or negotiations services as more fully described in the Specifications Section.

The Architect shall work in cooperation and coordination with the District’s on-site project manager and shall act on behalf of the district in fielding all questions and queries of the General Contractor and such other project management services as more fully described in the Specifications Section.

The Architect shall process and validate all change authorizations, change orders, requests for payment, waivers of lien, use of subcontractors, adherence to prevailing wage, employment, and other laws governing the construction of a public school building and perform such other Construction Contract Administration Services as more fully described in the Specifications section.

The Architect shall convene and lead regularly scheduled construction meetings including the owner, contractor, and project manager and be responsible for producing progress reports tied to a previously prepared construction plan and perform such other Construction Administration Services as more fully described in the Specifications Section.

The Architect shall be responsible for coordinating the training of district staff in the operation and maintenance of all systems and components and perform such other Post-Construction Services as more fully described in the Specifications Section.

The budget for Phase 1 of the Wilson 2000 project shall not be less than $6,652,000. A portion of the funds (75%) or $4,989,000 shall come from the Capital Development Board as part of a Fiscal 1999 School Construction Grant award. The remaining funds shall come from District reserves set aside for the same. The District is currently seeking up to $4,000,000 in additional CDB funding to be matched by $1,333,000 in additional District reserves, Phase 2, bringing the total potential project costs to $11,985,000. There currently is no guarantee that the District will undertake Phase 2.

District will fund its portion of the project from reserves; the project is not dependent upon the passage of a referendum.

All statements shall be submitted with each space properly completed. The special attention of service providers is directed to the policy that no claim for relief because of errors or omissions in the statement will be considered, and bidders will be held strictly to the statements as submitted. Should a Service Provider find any discrepancies in, or omissions from, any of the documents or be in doubt as to their meaning, the service provider shall advise the Director of Finance and Operations who will issue any necessary clarifications to all prospective service providers by means of an addendum.

Statements may be withdrawn by letter, telegram, facsimile, or in person prior to the date and time established for the opening of the same.

The Pekin Public Schools shall conduct such investigations as may be necessary to ascertain the prospective Architects qualifications to successfully carry out the scope of work. Such investigations my include but not be limited to: contacting references including owners, construction managers, and general contractors; conducting site visits of projects recently completed and those completed between 10 and 15 years ago; comparison of budgeted project costs to actual bid costs; volume and amount of change orders processed; amount of contingencies set aside and use thereof; interviews with principals and assigned project personnel; financial information provided by Dunn & Bradstreet or other acceptable sources; assessment of other work in progress or planned; court proceedings and litigation; and additional selection criteria deemed relevant by the Pekin Public Schools.

• The lead architect and engineers assigned to the Wilson 2000 Project must be licensed as the same within the State of Illinois.
• Any other employees or subcontractors of the Architect subject to licensing under Illinois law shall carry appropriate and current licensure.

The following schedule has been set forth.

The undersigned service provider certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois, or any unit of government in the State of Illinois, nor has the service provider made an admission of guilt of such conduct which is a matter of record, nor has an official, agent, or employee of the service provider committed bribery or attempted bribery on behalf of the Architect and pursuant to the direction or authorization of a responsible official of the service provider. The undersigned service provider further certifies that it is not barred from submitting a proposal or entering into a Contract as a result of a conviction of State Laws prohibiting bid-rigging or bid-rotating.

The Pekin Public Schools shall enter into a Standard Form of Agreement Between Owner and Architect in substantially the same form as that provided in AIA Document B141 (1987 Edition), Standard Form of Agreement Between Owner and Architect, as modified herein. The terms and conditions of this Request shall become part of and be incorporated into said same Agreement.

Any disputes arising out of the award of this contract and not otherwise resolved by the parties may be redressed by the injured party through civil action brought in a Court of Competent Jurisdiction. For the purposes of this RFP, such Court of Competent Jurisdiction shall be the 10th Judicial Court of Tazewell County, Pekin, Illinois for matters involving the School Code or Illinois Professional Services Act or any other claim arising under State law, as applicable.

Any fees incurred by the Pekin Public Schools in defending against an action brought by a provider or in the alternate its representative or "Surety" or brought by the district against a provider shall be the responsibility of the service provider, unless a court of competent jurisdiction renders judgement in the service providers favor.

The Pekin Public Schools reserves the right to procure the architectural and engineering services it deems bests suits its needs consistent with the District’s Strategic Plan, 20-year Facility Plan, Infrastructure Enhancement and Capital Improvement Plan, and Illinois School Construction Grant program guidelines.

In evaluating the Architect, the District shall take into account qualifications, ability of professional personnel, past record and experience, performance data on file, willingness to meet time and budget requirements, work load of the firm, responses to questionnaire, references, interviews, exceptions to this Request, project approach, and all other information provided in response to this Request.

The District will select a minimum of three Service Providers which it determines to be most qualified to provide services for the project, and will rank those service providers in order of qualifications. As part of the ranking, the District shall interview each prospective service provider to clarify their response and visit sites of successfully completed projects.

Following interviews, the District will select a final service provider from among the qualified firms from those identified in accordance with the Professional Services Selection Act and attempt to negotiate a final contract. In the event that the District is unable to do so, the District may negotiate with other qualified service providers.

I, , a duly authorized representative of , have read the terms and conditions under which this Statement is submitted. I do hereby certify that the information provided is true and correct to the best of my knowledge, and that I have not failed to include any matters within my knowledge that are material to this Statement.

Attest:

Its: Date:

Mailing Address to which all correspondences should be sent:

Phone Number: ( ) Fax Number: ( )

ARTICLE 2

B2.3 DESIGN DEVELOPMENT PHASE

ARTICLE 3

ARTICILE 4

A. PROJECT RATIONALE

There are 1,400 inadequately house students in the Pekin Public Schools, representing 1/3^rd of the total student population of 4,200. The majority of these students are located at our two middle schools: Wilson and Washington. (District Facility Plan: Section IV) Of the remaining inadequately housed, they are at the K-3 level.

Two projects are contemplated for the Wilson School campus: remodeling the existing 4-6 facility and constructing a major addition thereto.

The existing 4-6 structure would be remodeled to accommodate the district’s pre-school programming, freeing up classroom space in each of the K-3 buildings. The new addition would house the displaced Wilson Middle School students and a majority of the Washington Middle School students.

The Wilson campus was chosen because of the district owned "green" space to the East and West and privately owned farmland to the South.

The function of the building and overall programmatic purpose shall be consistent with the District’s Strategic Plan appended hereto as Exhibit #1.

B. EDUCATIONAL PLAN (AS FOUND IN ISBE DISTRICT FACILITIES PLAN)

Determination of School Assignment

1. School Choice Program—At registration in August, parents are provided opportunity to apply for admission to a school other than that associated with their residence. Requests are granted according to class size parameters.
2. Special Education Scarce Populations—Resource Learning Disabled students are housed in their school of residence. All other special education populations are housed in schools where the required program is offered. In rare cases, special education students may require programs not offered by the district. In those cases, the students are bussed to nearby communities where the programs are offered.

Pekin District 108 has space needs in each of three areas:

1. Aging Structures—The district operates two buildings aged 50 years or more, six buildings aged 20-50 years, and two buildings aged 20 years. Of these, three buildings are ADA accessible, one each of primary, middle, and junior high. Room sizes and configurations, especially in the two older buildings, are poorly designed for current instruction involving hands-on, project-based, and technology integrated learning activities.
2. Special Education Programs—There is insufficient space to house the district’s special education populations. These programs are often assigned to undersized spaces or are housed in non-accessible buildings.
3. Preschool and Family Literacy Programs—The preschool and adult education program occupies what would otherwise function as a primary classroom, a junior high science lab, and a junior high home economics lab. In addition, space limitations limit the program to serving about 180 students, leaving a large number of eligible children on waiting lists.

The district intends to construct a new structure on an existing school campus and renovate the existing structure on the same campus. This site, upon which is one of the oldest buildings, has acreage available for a larger facility. Current plans include replacing that middle school with a larger, fully accessible structure designed for current instructional methods. The additional capacity will allow new residential boundaries to be drawn to reduce the student load at the other middle school. This will reduce crowding and allow its space to be improved for current instructional methods.

The new or renovated structure will include a separate wing for the early childhood, preschool, and adult education programs. Once these programs are moved from existing buildings, the district will be able to reallocate and remodel space to improve the learning environment in all the buildings.

The Board of Education of District 108 has set up a design-input study committee with its primary purpose being to determine the necessary requirements for an addition/new building being constructed on the existing Wilson Middle School property. The addition/new structure is anticipated to reduce the student over-population of the several buildings the District owns. The committee is composed of the Financial Director representative from the District’s administrative offices, a principal, the District’s architect, several teachers, representatives of the neighborhood, and the District’s Building and Grounds Department.

At this time, it is anticipated that a new middle school building would be constructed contiguous with or separate from the existing middle school building. This new structure would include some 35 classrooms which, based upon class sizes of 25 students, would house approximately 851 students (see inadequately housed students). The new structure would include a gymnasium with bleacher seating, a stage and dressing area; a cafeteria commons and food serving area large enough for serving some 225 per serving, allowing a 4-period lunch. Three pairs of rest rooms would be included as well as mechanical spaces, central heating plant, electrical rooms, storage space and janitorial/maintenance areas needed to service this new structure. An office/administration core will include space for principal, assistant principal, steno/receptionist, two counselors, nurse, rest rooms, conference room, and a teachers’ lounge. Other basic educational spaces would include an electronic information center/learning center, music room, art room and basic science rooms. The entire structure is anticipated to be on one level.

The classrooms will be developed around the District’s Global 2000 Program. Each classroom will be arranged with multiple computer stations surrounding the classroom desk/seating area focusing on the internet connected ceiling-hung monitor, arranged for inter-school and other facility, two-way interaction.

Heating and ventilating will be provided by a central hot-water boiler system with individual classroom ventilators set up with air conditioning, as the future of education requires "12-month school". Each classroom will have individual temperature control.

The office area will probably be located at the main entrance to this facility. All communications and alarm systems will be incorporated into the new facility, including, but not limited to fire alarm, clock, public address and bells systems, all compatible with recently installed systems District wide.

The structure is anticipated to be a face brick with concrete block back-up steel framed structure, to duplicate the exterior finish of the existing school. The water main and sanitary sewer mains will connect at Koch Street. Electrical power would come from Koch Street. Interior finishes would be carpeted classrooms, acoustical tile ceiling, painted concrete block interior walls. The window treatment would be dual glazed sash with blinds between the glass for lighting control with operable vents with screens for natural ventilation. The frames will be aluminum thermally broken.

The site will provide parking spaces for teachers and staff, all weather surfacing for outdoor student activities, graded and grassed field play areas. Bus turn around and loading areas will be provided between the new and existing buildings. All services traffic will be directed to the rear of the site using an existing access road.

Future development will occur after the completion of the new structure. The student population of the existing Wilson Middle School will be transferred over to the new Wilson Middle School. At that time, the existing building will be renovated and remodeled to become the District-wide pre-kindergarten facility. All entering students into those pre-kindergarten and younger classes will start in this facility. Once completed and open, this will reduce the over-populated conditions at the other elementary schools.

• All communications systems will be provided in the facility including public address, office-room and room-office calling, telephone, computer LAN and Internet systems.

• Building security, a growing issue, will be provided as has been included in all other District 108 facilities.

• Floor finishes will be carpet for classrooms, hard-finish floor tile for corridors and rest rooms and food service areas. All floor surfaces, excluding the central heating plant, will be covered with finish flooring conducive to the space use.

• All utilities for this facility will be to or from utility company main services, for instance, new sewer connection to street main, new water service off street main, telephone and electrical services from appropriate utility server.

• Heating ventilating and air conditioning will be furnished in all occupied rooms and spaces throughout the facility. Classrooms will utilize classroom unit ventilators with self-contained air conditioning.

• Features like ‘facility flexibility’, ‘future expansion’, ‘community use’ have not yet been considered, but will be included as committee refines the project criteria.

• Actual "footprint" has not been determined yet although it may range from 75 to 85,000 square feet. The building site is over 10 acres and currently has a middle school of approximately 44,673 square feet in "footprint."

• Exterior facades are anticipated to be face brick with concrete block back-up, as is the construction of all other District 108 facilities. Window space will more than likely be in the range of 15% of classroom floor area with 50% being operable.

• Size of the anticipated project has not been determined to this date, but it might range from some 75 to 85,000 square feet. The building will be a one-story facility to comply with the Americans With Disabilities Act.

• All required utilities are available at this site.

• Parking for each teacher, staff member and service visitor will be available as well as parking for 10 to 12 visitors.

• Loading/unloading areas for buses and parents’ autos will be incorporated into the site paving layout.

• Service access to the building is anticipated coming from the back side of the site along the existing service access drive.

• Landscaping will be standard evergreen shrubs in wood mulched beds.

• At this time, future expansion plans have not been investigated although are on the agenda for future discussion.

• Recreational and athletic fields and outdoor teaching areas will be discussed and planned for inclusion based upon available money and space as they are determined.

• The corn field behind this District owned site will not be affected with this anticipated expansion program.

• Currently the expansion area is either mowed field or land loaned to a service organization for community activity space.

• Previous uses of this ground are unknown although it was either grazing land or corn field over 60 years ago when the District procured it. Recent concerns regarding toxins and hazardous materials will more than likely require the soils are tested prior to any new construction program being initiated.

The following tables provide estimates of the overall budgetary limitations within which the Architect will be required to provide the services for this Project. Architects not capable of performing services within these budgetary guidelines will not be deemed eligible for inclusion in the District’s list of qualified service providers.

These estimated budgetary requirements should not be deemed an offer or promise to provide compensation to the Architect in the amounts or percentages set forth below. The District shall determine final compensation based upon a reasonable price negotiated with the Architect, but no case in excess of the stated estiamte. In addition, service providers should be advised that there is no guarantee that Phase 2 of this Project will be completed, and it is assumed that service providers shall be capable of satisfying the budgetary requirements for Phase 1 exclusively, in the event that Phase 2 is not undertaken.

The amount set forth below assumes compliance by the Architect with the Timeline set forth in the General Instructions (page 7-8), and exclude all bonuses listed therein.

INSTRUCTIONS In the spaces provided respond to the question asked and enter the requested percentages for construction phases.

For each of the items listed below, using the space provided (or a separate sheet and using the space to reference the same), respond to the question posed. You should base your answers upon your experiences and your understanding of the District gleaned from sources available to you.

END OF SCHEDULE 6