TASK One: Collecting data from each school related to effectiveness of current collaborative practices.

What actions need to be taken to complete the task?

What data or documents will indicate closure or success for each action?

TIMEFRAME? When will each action be conducted?

Who needs to be involved with each action?

What tools/strategies need to be collected, developed or organized to complete the task?

Status: In Progress: Review district’s historical archives of site-based shared decision making training sessions and activities experienced by staff, parents and community serving on DILT and/or SILTs.

Collection of closure statements, summary documents, and examples of best practices being utilized by DILT/SILTs.

November, 99

K. Sayles, J. Emery

Assemble a portfolio of examples of past professional development activities and/or products experienced by DILT and SILT members.

Status: In ProgressCollect historical data from each school site that chronicles the organizational structure, operational procedures, growth and development of their respective SILT.

Collection of closure statements, summary documents, and examples of best practices being utilized by each SILT

December, 99 January 00.

Action Team

Assemble a porfolio of examples of past professional development activities and/or products being utilized by each SILT.

Status: CompletedCollect master membership lists of:

• Previous DILT membership list (98-99)

• Current SILTs and the previous SILT (98-99) membership lists
• Project SUCCESS Local Governing Board
• Title I Family Coordinators
• Parent Teacher Association Leadership Rosters of each school
• Key Communicators Network

Creation of a master resource list of individuals who have served recently or currently in leadership roles.

December 99 January 00.

Action Team

Create a master resource listing of the internal leadership structures.

Status: Completed Design a questionnaire to solicit feedback from each SILT related to the operation and implementation of site based, shared decision-making .

Creation of a questionnaire that confirms how SILTs are organized, how site based, shared decisions are made and how those decisions are communicated to staff, students, parents and the community.

December 99

Action Team members, SILT Facilitators

Publication, distribution and collection of a completed survey from each SILT

(Due date: 1/12/00).

Status: Completed Review collection of SILT questionnaires.

Each SILTs’ questionnaire.

January 19, 2000

Action Team members

Publication of a summary of the information returned from each SILT.

Status: Completed: Design a common observation check list/reflective questions for the action team’s SILT visits.

Creation of a common check list and reflective questions to be used by each action team member during assigned site visits.

January 19, 2000

Action Team members

Publication of summary data collected from each SILT visit.

Status: Completed Collect the 99-00 meeting schedule for each SILT.

Creation of a master calendar of SILT meetings.

January 19, 2000

Action Team members

• Publication of a master schedule of all SILT meetings.

• Confirmation of action team members scheduled on-site SILT visits (2 action team members per site visit, February-March. 2000)

Status: Completed Research and post on the DILT/Collaborative Cultures web site link a variety of resources/research related to site based, shared decision-making.

Posting and regular updating of resource/research links related to site based, shared decision-making.

December, 20000

Brian Abeling

• Resources and research sites posted on the Collaborative Culture/DILT link on the district web site.

Status: Completed Mail the quarterly district publication Focal Point to action team members.

Quarterly Focal Point issues.

December, 1999

John Emery

• Focal Point issues mailed to action team members.

TASK Two : Identifying and researching information to assist each school with knowledge, strategies and resources related to best practices in site based decision making school improvement planning, leadership team training, shared decision making and other collaborative practices.

What actions need to be taken to complete the task?

What data or documents will indicate closure or success for each action?

When will each action be conducted?

Who needs to be involved with each action?

What tools/strategies need to be collected, developed or organzied to complete the task?

Status: In Progress: Utilize the internet to access/research potential sites related to site based, shared decision-making practices.

Creation of a master list of relevant internet sites.

January

March, 2000

Action team members

Creation of a resource list of web sites focused on site based, shared decision-making practices.

Status: In Progress: Utilize the internet to access/identify organizations, institutions and individuals currently implementing site based, shared decision-making practices.

Creation of a network of organizations, institutions, individuals practicing site based, shared decision-making practices.

January

March, 2000

Action team members

Creation of a network listing of organizations, institutions and individuals practicing site based, shared decision-making practices.

Status: Completed Investigate the following internet web sites:

National Staff Development Council

http://www.nsdc.org/

The Association for Supervision and Curriculum Development

http://www.ascd.org/

Review of web sites and publication of any links/resources related to the practice of site based, shared decision-making practices.

January

March, 2000

Action team members

Creation of a listing of any resources related to site based, shared decision-making practices.

TASK Three: Providing an information base to assist each school in assessing and improving collaborative cultures and practices.

What actions need to be taken to complete the task?

What data or documents will indicate closure or success for each action?

TIMEFRAME? When will each action be conducted?

Who needs to be involved with each action?

What tools/strategies need to be collected, developed or organized to complete the task?

Status: In Progress Design and publish evaluative tools SILTs could use to assess the effectiveness of site procedures for the implementation of site based, shared decision-making practices.

Published assessment tool.

April-May, 2000

Action Team members

Recommended Assessment tools to evaluate the effectiveness of a SILT.

Introduce: Plan/Act/Collect/Reflect Model

Status: In Progress Develop a recommended action plan for training SILT members on how to use the district assessment tool to evaluate the effectiveness site based, shared decision-making practices and of the role and function of their respective SILT.

Creation of a recommended action plan for the training and support of each SILT for assessment of site based, shared decision-making practices and of the role and function of their respective SILT.

April-May, 2000

Action Team members

Recommended action plan to evaluate the effectiveness of a SILTs’ function and implementation of site based, shared decision-making practices.

TASK Four: Sharing data and collecting feedback from staff and parents in regards to knowledge, strategies and resources.

What actions need to be taken to complete the task?

What data or documents will indicate closure or success for each action?

When will each action be conducted?

Who needs to be involved with each action?

What tools/strategies need to be collected, developed or organized to complete the task?

Status: In Progress Develop a collection of assessment, information gathering and communication tools designed to retrieve and disseminate information/feedback from staff, students, parents, and the community related to site based, shared decision-making and collaborative relationships.

• Re-structure action team into sub-groups:

Parent/Community Engagement, Customer Satisfaction Tools, Student Interviews.

A collection of various assessment, information gathering and communication tools designed to retrieve and disseminate information and solicit feedback from staff, students, parents, and the community.

September

October, 2000

September-Dec., 2000

Action Team members

A comprehensive portfolio of a wide variety of tools/strategies and resources to assess, collect and communicate information relevant to each sites’ implementation of site based, shared decision-making practices in a collaborative learning environment/culture.