GOAL #5: Provide resources and monitor the implementation of the district’s five-year facility plan. (e.g. improvement of district buildings through construction, renovation, maintenance, and facilities management).

WHAT?

What actions need to be taken to complete the task?

RESULTS?

What data or documents will indicate closure or success for each action?

TIMEFRAME?

When will each action be conducted?

WHO?

Who needs to be involved with each action?

RESOURCES?

What tools/strategies need to be collected, developed or organized to complete the task?

• Review charge and Five-Year Facilities Plan to identify projects accomplished during 2001.

• Conduct Building Facilities Needs Assessments.

• Prepare for Ten-Year Life-Safety Re-survey.

• Review and prioritize building assessment needs and update Five-Year Facilities Plan.

Project completion list.

Interviews with building principals.

Building assessment forms.

Appoint Architect.

Prioritized project list.

Updated Facilities Plan.

October 2001

October 2001

October 2001

November 2001

Facilities Committee

Business Manager

Manager of Facilities

Principals

Business Manager

Facilities Committee

Architect

Business Manager

Manger of Facilities

Facilities Committee

Five-Year Facilities plan.

Project completion list.

Building Assessment forms.

Principal input.

ISBE Ten Year Life-Safety Survey Manual.

Meetings with Architect.

Building Assessment forms.

• Conduct Life-Safety Survey.

• Determine available funding for Summer construction, renovations, maintenance, and life-safety projects.

• Prepare recommendations to BOE for Summer construction, renovations, maintenance, and life-safety projects.

• Bidding and award process.

Identification of Life-Safety needs.

Documentation and prioritization of these needs.

Final approval from the State of Illinois.

Determine budget amounts available for projects.

Consider long range plans for improvements.

Consider bonding needs.

Board approval on project recommendations.

Competitive bids from contractors.

Approval from the Board to award contracts for projects.

Contracts completed with contractors.

November 2001 to March 2002.

December 2001 through January 2002

February 2002

November through May 2002

Architect

Engineers.

Business Manager

Facilities Committee

Finance Committee

Business Manager

Manager of Facilities

Facilities Committee

Board of Education

Business Manager

Architect

Facilities Committee

Board of Education

Contractors

Illinois Life-Safety Codes.

2001 Levy

Fiscal Year 2003 Budget

Five-Year Facilities Plan

Building Needs Assessments.

Life-Safety survey.

Bid specifications.

Pre-bid contractors meeting.

Bid opening.

• Construction, renovation, maintenance, and life-safety projects.

Completion of projects.

June 2002 (after dismissal) through August 2002

Summer 2002 through Summer 2005(Life-Safety projects)

Business Manager

Manager of Facilities

Architect

Contractors

Pre-construction and on going construction meetings.

Construction payout meetings.