BILT Minutes November 6, 2002
Members Present: Bill Heisel, Stacey Melloy, Kelly Link, Holly Brown, Dr. Nelson, Dr. Baker, Tim Noonen, Starr King, Andrea Addy, Carol Monks, and Stan Mendenhall.
Committee Chairs present: Tim Noonen (Budget)
Committee Reports:
STAT:			Will not meet until after conferences.
Budget:			The budget numbers from downtown came today. Jeff informed BILT about how to read the budget documents.
School Improvement:			Catherine was not in attendance at the meeting.
Old Business
Office procedures:		Carol shared that the new procedures are working in terms of staff congregating in the main office. She also shared that the copy machine will be moved as soon as a new small copier for office use is purchased.
Emergency Subs		The list of volunteers to cover classes in emergency situations is still being completed. At the time of the meeting only 3 people have volunteered. It was clarified that these volunteers would only be asked to cover in an emergency situation.
Student information		Bill reviewed the last meeting where Jeff said that any information that they have regarding students will be shared with the team as soon as the office has it.
Dress Code		The topic of the dress code issue was reviewed. Mrs. Addy shared some concerns that the parents had about how strictly the dress code is being enforced. Jeff shared data that showed a reduction in the number of dress code violations since the crack down. It was generally agreed upon that the dress code enforcement is working and should continue.
Supervision/ safety issues		This item of old business was carried over into the new buisness section of the meeting.
New Business
Supervision/ safety	A long list of issues regarding supervision/safety was on the agenda again this month. Bill suggested that it is time to do something different with these issues. After lengthy discussion of ideas and options the following ideas were expressed: 1. Form a committee on discipline, 2. Have a faculty meeting to discuss discipline issues. After more discussion it was determined that a sub committee would meet briefly to determine what items could be taken care of quickly in a full faculty meeting on Wednesday the 13^th. It was also decided that some of the larger issues would require more study and that a committee may need to be formed to do that. Dr. Baker offered to bring some good ideas that he was aware of for us to use. The initial sub committee will consist of Tim, Bill, Stan, Jeff, and Kelly.
Note filing	Some concern was raised about the burden of filing excuse note. The following suggestion was made: The fifth hour teacher does not need to file the notes. Excuse notes should be kept by the fifth hour teacher in a receptacle. If a note is needed at a later date, whoever needs the note can find it in the teachers receptacle.
Homework requests	A concern was raised that the lack of following handbook procedure for homework requests by parents is causing a problem for the teachers. It was agreed that the handbook procedure for homework requests will be followed in the future. Carol also requested that all teachers reply to the requests even if they have no homework to send.
Heat and air	This is not a BILT issue. Any facility problems need to reported to Jeff or AJ.
Exploratory/ team computers	The computers in the exploratory area are going to need upgrading in the near future. Kelly and Jeff shared that these are among the computers that are the buildings responsibility to repair or replace. This was deemed a budget issue and referred to the budget committee.
BILT Issues	Bill shared that he is receiving a number of issues for the BILT agenda that are not BILT items. The following system will be maintained from this point forward. If an issue is sent that is not a BILT issue the BILT chair will reply to the author and refer them to the proper place. If the author feels that it should be a BILT issue or that the chair needs clarification of the issue the referring person will need to give the chair more information regarding the issue.
Family living	A concern was raised about who is responsible for family living. It was determined that we need some clarification/information from Mr. Bowen before we can make any decisions regarding family living. Jeff is going to talk with Chuck about this issue.