DATE: FEBRUARY 3, 2003
RE: FACILITIES COMMITTEE MEETING SUMMARY

January 30, 2003
6:30 p.m. in the Board Conference Room

In Attendance:
Board Members-Rich Root, Sherry Whitmore
Administration Members-Ken Memken, Stan Fitzanko, Nancy Waxler, Matt Wilkinson
Association Member-Linda Norman

LIGHTING PROJECT
The Facilities Committee reviewed the results of the Broadmoor/Dirksen and Jefferson Schools lighting project. The project will require the contractor to upgrade existing T12 fixtures to the more efficient T8 light fixture. The contract calls for the upgrading of 1,300 fixtures at Broadmoor/Dirksen and 400 fixtures at Jefferson. The Illinois Clean Energy Community Foundation will make a single payment to the District to match an amount equal to $1,000 for each kilowatt of electricity demand reduced as a result of the project as completed, but no more than $104,515.

The lighting project contract was awarded to L & F Electric, Inc., Morton, Illinois for $115,000. The District has worked with L & F Electric in the past and has been satisfied with their performance. The lighting project is scheduled to begin on June 16th and will be completed on or before August 2nd.

 

PRESCHOOL FAMILY EDUCATION CENTER EAST SIDE RENOVATION PROJECT
The committee discussed the PFEC east side renovation project. As part of the 2002 life safety resurvey, $1.8 million of building violations were identified at the PFEC. The scope of the work for the PFEC will include brick and masonry; carpentry; thermal and moisture protection; interior and exterior door replacement; finishing (ceramic tile, ceiling tile, and painting); mechanical (boiler line upgrades, piping, plumbing fixtures, drinking fountains, radiators, HVAC instrumentation and controls); and electrical (wiring devices, panelboards, emergency lighting, and fire detection systems).
A pre-bid meeting will be held on February 6th at 10:00 a.m. at the PFEC and bids will be opened on February 18th at 2:00 p.m. in the Board conference room. The renovation project is estimated to cost $490,000 of which $445,000 is life safety work and $45,000 of non-life safety work. The project is scheduled to begin in early March and will be completed on or before July 25th. Jost/Becker/Jost are the architects for the PFEC east side renovation project.

DISTRICT RESURFACING PROJECT
The committee also discussed the District resurfacing project. This project was also identified as part of the 2002 life safety resurvey. The scope of the work for the resurfacing project will include filling cracks and patching holes with bituminous paving and seal coating District playgrounds, parking lots, and bus turnarounds. Various damaged sidewalks throughout the District will also be cut out and replaced. The contractor will remove and dispose of all concrete and paving waste.

A pre-bid meeting will be held on February 6th at 2:00 p.m. in the Board conference room and bids will be opened on February 18th at 2:00 p.m. in the Board conference room. The District resurfacing project is estimated to cost $406,000. Jost/Becker/Jost are the architects for the District resurfacing project.

DISTRICT FUNDED CAPITAL PROJECTS
The committee again reviewed the list of prioritized facilities projects that were distributed for the committee’s consideration. A temporary reduction of $75,000 in Site and Construction and a perment reduction of $25,000 in the Maintenance funds was proposed for the 2003-2004 school year (see attached). The feedback from committee members about the reductions and reprioritization of the projects was concerning because there are many significant needs and dwindling funding. Alternative funding sources and grants will continue to be investigated. The committee will propose the use of $125,000 in Site and Construction Funds to address the District wide facilities needs during the 2003 summer and 2003-2004 school year. The priority projects include the Edison learning center ventilation system at $45,000, the PFEC east side district/life safety projects at $45,000, and the completion of the Washington renovation/carpet at $30,000.

NEXT STEPS
A discussion about the current state financial crisis was discussed. It is anticipated that Springfield will come to the rescue of education in the near future, but not likely until next year. However, in the event something good happens financially for education, some of the items delayed and reduced in the Site and Construction and Maintenance funds could be restored. If so, the committee will reconvene to make its recommendation for the projects to be restored.

The Facilities Committee meeting concluded at 7:15 p.m.

Cc: Facilities Committee