DATE: November
27, 2002
RE: FACILITIES COMMITTEE MEETING SUMMARY
November
25, 2002
6:00 p.m. in the Board Conference Room
In Attendance:
Board Member-Rich Root, Sherry Whitmore
Administration Members-Matt Wilkinson, Nancy Waxler, Linda Harris
Association Members-Cathy Veerman, Linda Norman, Vicki Jones
Five
Year Facilities & Life Safety Plan
The Facilities Committee
agreed that the Five-Year Facilities & Life Safety Plan would meet
the facilities and life safety needs of the District over the next five
years. The plan calls for the issuance of $2,500,000 in life safety
bonds and directing the use of $400,000 of the annual $600,000 of Site
and Construction Funds to be used for life safety projects over the
next five years. This leaves approximately $200,000 for the District
wide facilities needs assessments. Any non-life safety emergency projects
beyond the planned budget will require the use of District reserves.
The Facilities
Committee was updated on the progress made with Jost/Becker/Jost and
Clark Engineers towards the 2002-2003 life safety targets that included
the following:
1. The
Preschool Family Education Center asbestos tile abatement project is
scheduled to begin on December 16th. Air Care, Inc. will
be working during non-school hours. The project will be completed on
or before January 6th.
2. The
specifications for the renovation of the east side of the Preschool
Family Education Center are being developed to address the restrooms,
electrical systems, fire alarm, exit and emergency lighting, and floor
tile. The specifications are expected to be ready by January. The
project is projected to be awarded in February with construction to
begin in March. The PFEC east side renovations are expected to be complete
by August 2003.
3. The
specifications for the priority A life safety projects are projected
to be ready by February. The priority A life safety projects are expected
to be awarded in March with construction scheduled to begin in June.
4. The
specifications for the lighting upgrade project at Jefferson and Broadmoor
schools are expected to be ready by February. The lighting upgrade
project is expected to be awarded in March with construction scheduled
to begin in June.
5.
The specifications for the District bituminous paving project
are expected to be ready by February. All District parking lots and
playground areas will be patched and resurfaced. The District paving
project is expected to be awarded in March with paving scheduled to
begin in June/July.
District
Funded Capital Projects
The Facilities Committee
again reviewed the tentative list of prioritized facilities projects
that were distributed for the committee’s consideration. The
feedback from committee members about the prioritized projects was positive.
The committee will propose the use of approximately $200,000 in Site
and Construction Funds to address the District wide facilities needs
during the 2003 summer and 2003-2004 school year.
Rich Root
informed the group of his knowledge of the fiscal issues in Springfield,
specifically the significant deficit facing the newly elected Governor
and administration. Rich suggested the cuts in the State’s budget
would most likely come from the human services and education (general
state aid, categoricals, etc.) areas. Rich said he would do his best
to support the recommendations of the Facilities Committee as the Finance
Committee works to provide the Board with a balanced budget for the
2003-2004 school year.
Facilities
Committee Recommendation
The Facilities
Committee will reconvene once the District has more information about
projected local, state, and federal revenues for the 2003-2004 school
year as well as the projected District expenditures. Based on the results
of the Finance Committee’s work adjustments to the prioritized
project list may be necessary before the Facilities Committee can make
a recommendation. For now, the Facilities Committee has met its charge
by reviewing capital/facilities needs of the buildings, updating the
long-range facility plan, planning for the 2002-2003 life safety targets,
and recommending capital /facilities priorities for the 2003 summer
and 2003-2004 school year.
The Facilities
Committee meeting concluded at 6:55 p.m.
Matt Wilkinson
Business Manager
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