October 23, 2002
6:00 p.m. in the Board Conference Room

In Attendance: 
Board Member-Sherry Whitmore
Administration Members-Ken Memken, Matt Wilkinson, Nancy Waxler, Stan Fitzanko
Association Members-Cathy Veerman, Linda Norman, Vicki Jones

Facilities Committee Charge
The Facilities Committee meeting began at 6:00 p.m.  The committee reviewed and discussed its charge that included the following:

Five Year Facilities & Life Safety Plan
The committee reviewed and discussed the Five-Year Facilities & Life Safety Plan as approved by the Board of Education at the September meeting (see attached).  The committee agreed that the plan would meet the facilities and life safety needs of the District over the next five years.  The plan calls for the issuance of $2,500,000 in life safety bonds and directing the use of $400,000 of the annual $600,000 of Site and Construction Funds to be used for life safety projects over the next five years.  This leaves approximately $200,000 for the District wide facilities needs assessments.  Any non-life safety emergency projects beyond the planned budget will require the use of District reserves.

Facilities Needs Assessments
The committee reviewed and discussed the 2002-2003 building facilities needs assessments process and timeline.  The facilities needs assessment forms were completed by the building principals, which identified and updated the building facility and capital needs to be maintained, repaired, or replaced.  The assessment form also identified the priority of the building needs, whether they need to be done immediately, in the next 2-3 years or in the next 3-5 years.  A summary sheet of the highlights of the needs assessments was presented to the committee to help facilitate prioritization of the building needs (see attached).  After a discussion of the needs assessments, a tentative list of prioritized facilities needs assessments was distributed for the committee’s consideration.  Again, the committee will propose a recommendation of the use of approximately $200,000 in Site and Construction Funds to address the District wide facilities needs during the 2003 summer.  The committee was asked to take the information provided and discuss it with their colleagues and groups to gather feedback about the proposed prioritized projects.

The next Facilities Committee meeting is scheduled for Monday, November 25, 2002 at 6:00 p.m. in the Board Conference Room.  The committee will review feedback from committee members, finalize the facilities needs projects, determine the necessity of a facilities tour of the proposed projects, and prepare a recommendation.

The Facilities Committee meeting concluded at 7:20 p.m.

Matt Wilkinson
Business Manager